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"Any operation combining men, machines and methods processing information for use by attorneys or by expert consultants in preparation for and trial of a lawsuit. "
American Bar Association
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American Document Management's expertise in the complex document management involved in litigation is over a decade strong.
The organization, storage and distribution of documents involved in litigation involves complex rules, coordination and precision. Each client, whether from a general counsel's office or outside law firms, has preferences about how these rules are implemented. AmDoc has developed procedures and strategies to accommodate each client's requirements while maintaining the highest level of document integrity.
Bates Numbering
Bates Numbering can be done either manually or electronically. Manual Bates Numbering can be performed with labels either with or without a bar code, and with or without human readable text that corresponds to the information contained within the bar code.
Electronic Bates numbers can either be assigned in standard or non-standard methods.
- Standard electronic Bates numbers require:
- one source per container
- all numbers increment one digit and are sequential
- standard Bates numbering does not involve any link between a physical Bates number (label or stamp) and the electronic number
- additions and deletions are re-numbered prior to releasing the batch after scanning
- Non-standard electronic Bates numbers can:
- track gaps
- utilize a link between a physical Bates number and the electronic number
- have different source information within one container
- track numbers in a non-sequential manner
Document Prep / Reconstruction
Document preparation is one of the most important tasks in a complex imaging or litigation project.
- Bindery elements [staples, paper clips, binder clips, etc.] are removed.
- Locations of bindery elements may be tracked should document relationships be important to the project.
- Sticky notes are affixed to plain paper in preparation for scanning
- Double sided and odd-sized pages are noted.
- Page orientation is noted for those projects requesting image rotation.
- Document relationships are noted and tracked.
- Documents are prepared so that reconstruction is possible, should it be part of the project objectives.
After scanning and scanning QC, documents can be reconstructed and returned to their original containers. The original order and condition of the documents will be rebuilt and maintained.
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