Call AmDoc Today 800-455-1599

Email*
Schedule a Demo
Schedule a Demo"See it to understand it."  Seeing is believing -- and comprehending.  A few minutes watching technology saves hours of reviewing brochures and reading manuals.   Schedule your demo now!  Read More
Case Studies

Case Study: Email / Electronic Repository

 

Project Email / Electronic Repository Conversion                                               
Client's Goals
  1. Incorporate email and electronic documents into larger electronic repository currently maintained for scanned documents.
  2. Provide faster processing of emails and electronic documents.
  3. Reduce costs by automated conversion process vs printing and processing paper.
Size / Type Project

Pilot Project: 300,000 pages
On-Going Project: Infinite, multi-year conversion

Technical Issues Adapted third party software to fit client's needs· Convert the emails, their attachments and most (98%) of any common electronic document to:
  • Delimited text file, including all meta data available, for upload to retrieval system
  • TIF image of document, as if it had been scanned.
  • Full-text of textual documents
  • Choose emails (with or without attachments) and/or electronic documents within a specific folder on the client network designated as storage for such;
  • "Point and Click" and /or poll the folder for available files to convert
  • Custom programming to include electronic bates labeling and import into client's corporate retrieval system
Time Frame Implementation: One month
Contract Period: On-going, multi-year
Financial Info Reduced "E-to-P-to-E"1 conversion costs by 50+%. Decreased delivery time from one month to five days. 
Challenges
Quick implementation. 
Software vendor did not have an "off-the-shelf" product; required new methodology as an on-site implementation.
Accomplishments
AmDoc researched and located developer willing to provide an on-site solution; coordinated and implemented system within four months.
Reduced client's per page cost by over 50% due to electronic conversion· Dramatically reduced the number of steps involved processing documents
Best part of project Coordinating new process effort between software vendor, client and AmDoc.

 

 

 

 

 

 

 

 

 

 

 

(1) "E-to-P-to-E" - The process of taking Electronic documents, printing them to Paper, and then scanning them back to an Electronic format for inclusion in a document retrieval system.