Case Study: HR Employment Agreement Tracking


Project	Track receipt of updated manuals by 18,000 employees
Client's Goals	Implement automated tracking of the collection of legal agreements between employer and approximately 20,000 employees. Report which documents have been signed and which are incomplete. Provide secure environment to store agreements until returned to HR Department. Organize and store documents for easy retrieval (department / alphabetical).
Size / Type Project	Approximately 40,000 pages for 20,000 employees Human Resources Department
Technical Issues	Create custom database and custom reports. Create storage system for filing documents in proper order.
Time Frame	One year contract
Financial Info	Custom programming fees, accompanied by per-unit charge for each agreement.
Culture	New corporate directive to automate all internal procedures Client's required assistance in tracking and encouraging compliance.
Challenges	Organizing documents previously without set order Assisting client in process re-engineering Determining new process for relocated (multi-departmental) employees.
Accomplishments	Assist client to establish clearly defined processes Create accurate and detailed custom reports. Automating process previously tracked manually.
Best part of project	Higher employee compliance in signing agreements in a timely manner. Demonstrating to the client employees the benefits (faster and more accurate information) of automating the process.

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